Board software is a comprehensive tool that helps streamline the processes associated with a company’s board meetings. It was designed to improve the efficiency of board members while reducing costs. It allows administrators to schedule meetings, develop agendas, distribute documentation, and conduct surveys. It also offers a secure storage and distribution system for data. The software is accessible from any location via a web browser.
The first step in selecting the right board portal software is to establish the most important features that your organization requires. It is recommended that a team consisting of members from different departments or stakeholders with a deep understanding of the operation of the board and requirements be put together to make this process more efficient. This will ensure that your organization’s necessary features are considered when vetting.
Another important consideration is whether the software used by the board portal is able to automatically generate actions items based on the minutes of meetings and provide automated reminders. It’s also helpful if the software encourages good practices, such as including safety and health on the agenda, or introducing key discussion topics early on the agenda.
It is also important to understand the pricing model for the software for managing boards you are looking at. This includes initial costs, recurring fees and additional costs for feature upgrades or integrations. It is recommended to choose a vendor that has flexible pricing and a great ROI.